Board Meeting Procedures – How to Conduct a Successful Meeting

When it’s meeting in person or by video conference, board meetings must be focused on making decisions and setting action items. The best way to accomplish this is to follow a few simple rules for board meetings.

Before any official business can be discussed, it is important to make sure there is an adequate quorum. This is usually stipulated in the company’s bylaws and includes a roll call to verify that there boardmeetingapps.blog/board-meeting-agenda-items-and-protocols are enough people present to vote.

The chair should then ask whether there are any corrections or additions members would like to make to the minutes of the previous meeting. If there aren’t any changes or additions, the minutes can be ratified.

Once the old business is settled, you can start new business. The board should proceed through the agenda item by item, leaving the discussion and voting on each. Ideally, matters for decision should be discussed at the beginning of the meeting. This is due to the fact that these topics are likely to be debated and discussed at previous board meetings or even one-onone meetings with directors individually.

To keep the meeting moving, it’s important to set clear guidelines for speaking time. Directors, for example, should only speak once the speaker in front of them has finished. In addition there should be no interruptions to another speaker, regardless of the importance of their point. If a topic is taking over your time, you might want to consider deferring it to the next meeting, or even arranging an interim call so that you can discuss it in a shorter amount of time.