A remote board meeting presents a unique set of challenges. It also provides flexibility and a chance to expand your board. The most important factor in successful remote meetings is a functional technology that lets your board members communicate clearly and efficiently. Before the meeting gets underway ensure that everyone is familiar with their software, microphones and cameras. This will cut down on the amount of time that is lost due to technical issues, and allow your board members to stay active in the content of the meeting.

Encourage your board members to include notes, updates and actions items to a shared agenda in advance of the meeting. Use a digital scheduling program like SavvyCal to find the most suitable time for everyone. The result is fewer meetings that are more focused and typically less stressful than meetings in person.

The ability to see each other during meetings helps strengthen connections and boosts collaboration. Video in your meetings can also help you recognize non-verbal signals coming from your board. For instance, a smile could convey enthusiasm and excitement, whereas an expression of displeasure or a smug look can signal disagreement, boredom or impatience. It is also helpful to include a welcome video to be played prior every remote meeting to set the tone and remind participants of expectations regarding behavior during the call. Also asking for feedback at the end of each call can help increase participation and let your board members be aware that their opinions matter.

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